Efficient AP Analysis at Vibracoustic: Optimizing the Accounts Payable Process
Vibracoustic
Vibracoustic, a leading global noise, vibration and harshness (NVH) expert in the automotive industry, has decided to break new ground to meet the increasing demands for efficiency and reliability of the Accounts Payable process in the future. With a global network of 40 locations in 17 countries and around 12,000 employees, fast and error-free payment processing is essential.
Challenge of a Heterogeneous System Landscape
Faced with a historically heterogeneous and fragmented system landscape that was accompanied by a lack of clarity about responsibilities and processes, it was essential for Vibracoustic to ensure transparency and consistency in the processing of payments. In close collaboration with Processand and Celonis, Vibracoustic identified improvement potentials in the Accounts Payable process within just three and a half months and initiated sustainable improvements as a strategic investment in the company’s future.
Insights through Process Mining
"The application of process mining technologies enabled deep insights into the complex workflows of the Accounts Payable process, individual steps were visualized and the correlations and effects were also shown. This detailed analysis enabled us to identify previously hidden bottlenecks, redundancies and inefficient process steps. In addition, the data preparation by Processand was directly usable for management presentations."
Stefanie Gerbig, Head of Global General Ledger at Vibracoustic.
In addition, the analysis provided valuable insights into causes of delays, sources of errors, and potential risks. With this comprehensive understanding of process dynamics, Vibracoustic was able to make informed decisions for optimization. Then, together with Processand, strategic measures were developed and implemented to standardize and optimize the process. This data-based approach enabled Vibracoustic to improve operational processes in a targeted manner and further strengthen its competitiveness.
Improvements and Compliance
The implementation of Process Mining led to significant improvements in the Accounts Payable process. Additionally, the improved transparency helped not only to strengthen compliance with internal guidelines and external regulations but also to adapt and redefine internal guidelines. The successful introduction of Process Mining in the Accounts Payable process helped Vibracoustic optimize its operational workflows and further strengthen its competitiveness in the automotive industry. Progress has already been made in standardizing payment terms. By continuously monitoring and optimizing the process, Vibracoustic can continue to benefit from efficiency gains and cost savings in the future.
Success through Process Mining
The project was characterized by clear communication and a close collaboration within the project team. Requirements and needs were carefully considered by Processand on both the functional and technical side in order to develop customized solutions. Particular attention was paid to the seamless integration of two SAP systems to enable comprehensive analysis and optimization. In addition, a special invoice processing system was integrated into the overall solution.
The successful integration of Process Mining in Vibracoustic’s Accounts Payable process demonstrates how the combination of innovative technology and industry-leading expertise can lead to sustainable improvements. The collaboration between Vibracoustic, Processand, and Celonis provides an inspiring insight into the transformative power of Process Mining in Accounts Payable. By reviewing and optimizing their processes with the help of data analysis and visualization technologies, companies can not only increase their efficiency, but also ensure their competitiveness in the ever-changing digital business world of the future.
About Processand
The Munich-based consulting firm specializes in Process Mining, Business Intelligence and Advanced Analytics. Today, Processand is one of the leading Process Mining consultancies worldwide and supports companies in their long-term Process Mining initiatives. In each case, the focus is on operationalizing data-driven insights and creating a factual basis for strategic decisions.
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Alexandra Tyrkich
Data Science Team Lead
